Volunteer Information
Volunteers are critical to the running of our swim meets. Competitive swimming requires parents to be actively involved in all aspects of our swim meets. Timers, judges, concessions attendants, announcers, starters, and scorekeepers are a few of the positions which are filled by parent volunteers. Volunteering is a requirement for our team.
Parents will be required to volunteer for EVERY SWIM MEET in which their child(ren) participate(s). Further, they must volunteer to support the Division Finals if my child(ren) participates. Penalty for non-compliance of the volunteer policy will result in a financial penalty of $500 for the season. A conditional fee is being collected at registration which will NOT be charged to your credit card unless you do not fulfill your volunteer requirements - it's simply a pre-authorization, just in case. You WILL be contacted to discuss your volunteer involvement prior to the penalty charge being applied.
Volunteer positions are filled on a first-come first-serve basis, so please sign up early if there is a job or session (first or second half) you prefer. If you are new to the team or have special requirements, please talk to our Volunteer Coordinator, Emily M. Hall ([email protected]) who will fit you into a position where you will be best suited and on that will work best for your family. The Board understands that there may be circumstances that conflict with this obligation. Please keep your Volunteer Coordinator informed so that there are no misunderstandings. We cannot run these meets without the assistance of every family!
Training for particular positions (i.e. starter, stroke and turn judge, referee, head clerk of course, head timer) require additional training. More information can be found regarding this training under the RSL Training tab.
Hampton Oaks Swim Team has a system for keeping track of all of the times and meets for which you volunteered. You must sign up for your volunteer position online under the tab “Job Signup” at least 48 hours prior to the meet start time (sign-up opens six days prior to the meet). 48 hours prior to the meet, the Volunteer Coordinator will receive the swim coaches' roster, and families that have not yet signed up for a position will be contacted. The assumption is that if you have a swimmer participating in the meet, you are available to work a shift during the meet unless you have otherwise communicated your circumstances to the Volunteer Coordinator.
The board understands that there may be circumstances that conflict with this obligation. Please keep your Volunteer Coordinator informed so that there are no misunderstandings. We cannot run these meets without the assistance of every family!!
