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Meet Sign-Ups

Mon Apr 17

Team Registration Opens

Sat May 27

"Qualifying" Swim Saturday
80 Northampton Blvd, Stafford 22554
Start: 11:00 AM
End: 12:00 PM

All new swimmers (regardless of age or experience level) MUST complete a qualifying swim which consists of one length of the pool without stopping.  ANY stroke may be used.  Parents may be in the water for support, but may not assist their swimmers.  If you are unable to attend this qualifying swim, please email our head coach to make other arrangements. Held at the Hampton Oaks Community Pool - 80 Northampton Blvd, Stafford 22554

Sun May 28

"Qualifying" Swim Sunday
80 Northampton Blvd, Stafford 22554
Start: 11:00 AM
End: 12:00 PM

All new swimmers (regardless of age or experience level) MUST complete a qualifying swim which consists of one length of the pool without stopping.  ANY stroke may be used.  Parents may be in the water for support, but may not assist their swimmers.  If you are unable to attend this qualifying swim, please email our head coach to make other arrangements. Held at the Hampton Oaks Community Pool - 80 Northampton Blvd, Stafford 22554

Mon May 29

"Qualifying" Swim Monday
80 Northampton Blvd, Stafford 22554
Start: 11:00 AM
End: 12:00 PM

All new swimmers (regardless of age or experience level) MUST complete a qualifying swim which consists of one length of the pool without stopping.  ANY stroke may be used.  Parents may be in the water for support, but may not assist their swimmers.  If you are unable to attend this qualifying swim, please email our head coach to make other arrangements. Held at the Hampton Oaks Community Pool - 80 Northampton Blvd, Stafford 22554

Tue May 30

On Deck Parent Meeting
Bluetop behind the tennis courts (next to pool)
Start: 7:00 PM
End: 8:00 PM

Please join us for IMPORTANT HOST Season information. All parents are STRONGLY encouraged to attend. We will meet on the blue pavement behind the tennis courts.

Tue May 30

Swimsuit Sales
Hampton Oaks Community Pool - Downstairs
Start: 7:00 PM
End: 8:00 PM

Swimsuits will be purchased online this year through our SwimOutlet store.  During our parent meeting, we will have suits available in all sizes for your swimmer to try on if your are not sure of a size.  Please have your swimmer wear another bathing suit (or undergarments) for sanitary purposes.  Suit will be tried on over this.  Please stop by to be fit for and purchase your 2023 team suit.  Team suits are OPTIONAL. 

Fri Jun 2

HOST Kick Off Pool Party
Hampton Oaks Community Pool
Start: 6:00 PM
End: 8:00 PM

HOST Families, We hope you can join us on Friday, June 2nd from 6:00-8:00pm for an evening of fun at our HOST Kick-Off Party. We are SO EXCITED to be back together as a HOST "family"! This is a potluck, so please sigh-up for a dish to bring.  We hope to see you all there, it will be a splashing good time!

Sat Jul 29

Championship Meet Battlefield Division
TBD

The Championship Meet is a little different.  Due to entry rules set by the League, we cannot guarantee that every swimmer will swim at finals, however, our coaches do their very best to include as many swimmers as possible within the confines of entry limits and allowing for maximum scoring possibilities.  

Swimmers are ranked into 2 groups – A and B – by their times.  The top two swimmers for each group will be entered into the Championship.

It is important that you let the coaches know AS EARLY AS POSSIBLE if you are available (or NOT available) for the Championship Meet.  We are asking all swimmers to declare their availability ASAP and PLEASE update it as soon as possible if your plans change.  MEET ENTRIES CLOSE ON MONDAY, July 17th.  If you have not RSVP'd yes by then, it is assumed that your swimmer is NOT available and they will NOT be seeded in the Championship Meet.

Please remember, declaring for the meet is NOT a guarantee your child will swim, only that they are available to participate.

We CANNOT change the final entries once they are posted so if your swimmer is seeded in the meet it is EXPECTED that they will swim.  If they do not show up, they have taken a spot from another swimmer, and possibly disqualified their relay team.

Mon Jul 31

End of Season Awards Party
Hampton Oaks Community Pool
Start: 6:00 PM
End: 8:00 PM

HOST Families, We hope you can join us on Monday, July 31st from 6:00-8:00pm for an evening of fun to celebrate a great season of swimming!  This is a potluck, so please be sure to sign-up for a dish to pass.  We will give awards, recognize our amazing coaches and volunteers and hold our annual "membership meeting" to vote in our new HOST Board members.  If you are interested in being part of the Board, please visit our website for more information. We hope to see you all there, it will be a splashing good time!

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Please declare your swimmers and sign up to volunteer!

All Meets are open for swimmer sign-up starting on June 1.  Please "DECLARE" your swimmer as soon as possible for the entire season.  It is important to declare your swimmer as either attending or not-attending.  This helps the coaches plan for proper seeding of the meet.  For Wednesday meets, you MUST declare your swimmer by the Sunday before the meet at 9:00pm.   For our Monday meet, you MUST declare your swimmer by the Friday before the meet at 9:00pm.

Volunteer sign-ups for Wednesday meets open at 8:00am the Thursday before the meet and close Monday at 11:00pm.  

Volunteer sign-ups for our Monday meet open at 8:00am the Sunday before the meet and close Saturday at 11:00pm.

Please be sure to sign-up early to ensure you get the shifts you prefer.

How to Register for Jobs and Swims at a Meet:

Log in to the website. Login is found in the upper right hand corner of the screen.

If you can’t remember your password, click "Forgot your password" to reset your password.

Under the Meets & Events tab, select "Signup Calendar" to sign up for a swim meet.

Job Signup

  • Click the green JOB SIGNUPtab and sign up for volunteer shifts (note one parent may sign up both parents for jobs -- scroll down and you’ll see the other parent listed). If you know you and your spouse will not be at this meet, skip to Swimmer Signup.
  • Click Save Assignments.
  • Click Back to Signup Calendar.

Swimmer Signup

To declare your swimmer to attend or decline the meet: 

  • Click the green MEET ENTRY tab, and then click the green Edit tab under your athletes' names.
  • For each of your athletes, select an option from the drop down list next to their names.
    • (undeclared)
    • Attending
    • Not Attending
  • Click Save to record your choices.

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